Offer letters and onboarding
From offer approval to signed onboarding pack in one sequential flow — countersignature, multi-document, and mobile-ready for candidates.
Full offer-to-onboarding flow
- 1
Offer letter sent
Recruiter selects the offer template, fills in compensation and title, and sends. Hiring manager is the countersigner role — receives notification after candidate signs.
- 2
Candidate signs
Candidate receives the link, reviews the offer, and signs via OTP on any device. Typically completed in under 5 minutes from mobile.
- 3
Hiring manager countersigns
After the candidate signs, the hiring manager is notified. Countersignature completes the envelope. Both parties receive a sealed copy.
- 4
Onboarding pack dispatched
A second envelope with PIIA, handbook acknowledgement, direct deposit, and benefits forms is sent. Each document in sequence. Completion tracked per form.
Documents typically included in onboarding
Offer letter
Compensation, title, start date, and conditions. Countersigned by hiring manager.
PIIA / NDA
Proprietary information and inventions agreement. Separate template — signed as part of the onboarding pack.
Employee handbook acknowledgement
One-page acknowledgement that the new hire has read the handbook. Bulk-updated annually for the full staff.
Direct deposit / payroll forms
Bank details and payroll authorisation captured in a signed envelope — no handwritten paper required.
Benefits enrolment forms
Health, dental, and other benefit elections captured and countersigned during the first week.
Equipment and access acknowledgements
IT equipment assignment and acceptable-use policy acknowledgement.
Common questions about onboarding workflows
Candidate packs in a live HR tenant
OfferPack’s workspace is a real onboarding tenant — templates and documents with candidate statuses, not a drawn tracker.
Load a full onboarding pack in your sandbox
We will configure an offer letter + onboarding pack with five documents. Run the full flow in under 15 minutes.